Establishing Society | AccounTax

PAN Card of all the members of the proposed society has to be submitted along with the application.
Residence Proof of all the members of the society also has to be submitted. The following can be used as a valid residence proof: voter id card; passport; aadhar card
Utility Bill of the premises where society is required to be registered.
Photo of all the members, with specification of their posts
Memorandum of Association has to be prepared which will contain the following clauses and information:

Articles of Association also have to be prepared which will contain the following information:

Rules and regulations by which the working of the society will be governed and the maintenance of day to day activities
It will contain the rules for taking the membership of the society
The details about the meetings of the society and the frequency with which they are going to be held is to be mentioned
Information about the Auditors
Forms of Arbitration in case of any dispute between the members of the society
Ways for the dissolution of the society will also be mentioned, Once the rules have been formed, they can be changed but the new set of rules will be signed by the President, Chairman, Vice President and the Secretary of the Society.

A covering letter mentioning the objective or the purpose for which the society is being formed will be annexed to the beginning of the application. It will be signed by all the founding members of the society.
A copy of the proof of address where the registered office of the society will be located along with a NOC from the landlord if any has to be attached.
A list of all the members of the governing body has to be given along with their signatures.
A declaration has to be given by the president of the proposed society that he is willing and competent to hold the said post.

All the above documents have to be submitted to the Registrar of Societies along with the requisite fees in 2 copies. On receiving the application, the registrar will sign the first copy as acknowledgment and return it while keeping the second copy for approval. On proper vetting of the documents, the registrar will issue an Incorporation Certificate by allotting a registration number to it.
- The signed Rules & Regulations, as well as Memorandum, has to be filed with concerned society or registrar of state with a mentioned fee. If the registrar is fulfilled with society registration application, then they will certify that the society is registered.